external affairs Officer
As the External Affairs Officer you are responsible for all the contact that takes place with companies. Contact with companies will be done in two different ways: warm or cold.
A warm contact is a company that has signed a contract, and is therefore a partner of our association. You have to make sure the partner is satisfied, and all actions are implemented you agreed upon in your contract. This will take more of your time than you would imagine; making contracts, adapting the pieces on the website (together with the Secretary) and stay in touch with the recruiters are examples of what you will be working on during a day.
Your second task is cold acquisition, which means that you will try to arrange new partnerships with the companies that are interesting for the members of the association, and interesting companies for the activities the association organizes. During summer, you plan a lot of summer talks with (new) companies, to discuss the different cooperation possibilities.
Aside of the contact with companies, there are more important function specific tasks. In practice, you will also help the External Affairs Officers of the committees with their company contacts. For example, you will advise them on how to approach a company. Besides being responsible for the acquisition for Asset | International Business & Management, you are also responsible for the acquisition for Asset Tilburg. All external affairs officers of the different Asset departments meet regularly in the Acquisition Meeting. Together with them you discuss faculty-wide career activities, like the Asset Inhouse Days and the Master Experience Days. As an External Affairs Officer, you will be responsible for organizing these events together with your colleagues, which is nice since you also get a connection with board members of other associations.
You will also spent a lot of time on general board tasks. Together with the other board members you think of the policy for Asset | International Business & Management, you coordinate some (in)formal committees, have contact with the active members, and arrange events or work on other projects of the board.
As you can see, the tasks of an External Affairs Officer are very diverse. You will have a lot of contact with recruiters, which is interesting, and besides that, you can learn a lot about how to become more professional in your communication.
You can find an example of a week in the life of the External Affairs Officer below:
|Monday||Morning||IB&M board meeting|
|Afternoon||Activities Committee meeting|
|Evening||Informal Activity with Consultancy Days Committee|
|Tuesday||Morning||Check email, mail companies' recruiters|
Contacting companies, updating vacancies on the website
Working on the tasks assigned to me
|Evening||Attending a birthday party|
Meetings, Calling appointments with recruiters.
Finishing design constitution cards
Trampoline Dodgeball event (Sports Committee)
|Evening||Free evening, watching Netflix with roommates|
Contacting companies, updating CRM system
Meeting with Sports Committee
Meeting with Michel
Asset Acquisition Meeting (Meeting with all Externals)
|Evening||Cycling Dinner and Monthly drink of Asset IB&M|
Finishing my tasks
Filling in the board agenda for Monday
Weekly board lunch
Meeting with IB&More committee
Cleaning the Asset IB&M rooms
Do you want more information about being an External Affairs Officer? Contact us at firstname.lastname@example.org for more information. Do you want to read about the experiences of the current External Affairs Officer? Read here.
How to apply?
To be able to apply please hand in your motivation letter and curriculum vitae. In your motivation letter you should indicate why you would like to join the board and how you feel you can contribute to the future of Asset | International Business & Management in general. Additionally, elaborate on the function you prefer and why you feel you are the right person, in particular, for this function. You can also indicate a second preference and give reasons why this function will suit you as well. You can apply by sending an email with your CV and motivation letter to email@example.com.
Deadline for application is November 25 23:59.