As the Vice-Chairman, you have different responsibilities, which can in general be summarized as internal affairs. Responsibilities are among others:
The active member policy
The active member policy is your main task within the board. The Vice-Chairman is therefore also known as Internal Affairs since this will be your main task. This means you are responsible for recruiting new active members and making sure that current active members are content and functioning well. Therefore, you will have to recruit new active members, with whom you’ll have an introduction talk in which you will try to find out where you should place the new member. All the active members, including the new ones, will also have to write a motivation letter. You will have to assess where to best place everybody. With the approval of the board, you will fill all the committees with (new) active members. You will consequently keep track of how everybody is doing, also through data of different lists. You will most likely also coordinate quite a few committees. At the end of each semester, you will have evaluation talks with all members to see how they feel about their active membership. Next to this contact moment, you are always the first contact person of the board for all active members to go to if they have any issues. The social cohesion of your department is something you will be very much concerned with, for instance, you also take pictures during the events and parties. Afterward, you sort and post these pictures in the private active member Facebook group. Once a year, you will chair the active members meeting so they can discuss their ideas together.
To attract participants and new active members you of course need proper promotion, which is a task for the Vice. This includes organizing meet & greets and a Google Events Calendar. You are also responsible for the planning and execution of the social media platforms for the whole department. You will be designing social media posts as well as make after movies and other promotional material for the different platforms. To that, you’ll update the committee’s part and photo albums on the website. Lastly, you are also in charge of the promotion to attract new boardies and you’ll help with the interviews, for which you also make the questions.
Together with the other vice-chairmen of the different Asset departments, you will be responsible for the promotion of Asset as a whole. This faculty organ, in which you will be seated, is called ‘Public Relations.’ Tasks include recruiting passive and active members for the whole economic faculty. Filling faculty-wide committees and promoting Asset on open days and student for a day. You will also think of ways to increase the visibility of Asset General on social media platforms. In this organ, the tickets for all Asset wide parties are also divided. The PM also organizes all activities, promotion, and registration for Asset during the TOP-Week. Furthermore, they also organize big Asset events like the COdE and Champions League and organize all board activities.
As the Vice-Chairman, you are responsible for planning all of our events. This includes planning all events for the upcoming academic year, reserving rooms for events, and being in the faculty-wide organ ‘Year Planning’ for the year planning of Asset (faculty-wide). As Asset IB&M is quite big, planning is a challenge, since we have many events each year, which can go up to 100+! Especially now, planning is one of the biggest challenges for you since postponed events and new online events can collide throughout the year.
Of course, there are also daily tasks that every board member needs to do. These are a lot of small things, but among others, you have to update the board agenda and read the minutes for the board meeting. We split up all the different portfolios, such as the internationalization portfolio, but also the Instagram. Every year we also make a new policy and yearly new projects, which we will try to achieve. Last but not least, you’ll join the activities and make sure all members have a good time! Not to forget yourself, of course! Here you can find an example of a week as the Vice-Chairman of IB&M:
Morning - IB&M board meeting
Afternoon - Committee meetings, writing weekly updates, making FB events
Evening - Informal dinner with a committee
Morning - Checking email, committee meeting
Afternoon – committee meeting and editing of after movie
Evening - Activity with the buddy program
Morning - Committee Meeting, preparing for Public Relations Meeting
Afternoon - Public Relations Meeting
Evening - IBA Actvity, also making pictures
Morning - Sorting and posting the photos of the IBA Activity
Afternoon - Designing posters, flyers & FB banners
Evening - Date Dinner Activity
Morning - Working on one of your portfolios
Afternoon - Update Ranking the committees and prepare the board meeting
Evening - Going back home, weekend!
Are you interested and do you want to know more? Contact us at email@example.com for more information.
How to apply?
To be able to apply please hand in your motivation letter and curriculum vitae. In your motivation letter you should indicate why you would like to join the board and how you feel you can contribute to the future of Asset | International Business & Management in general. Additionally, elaborate on the function you prefer and why you feel you are the right person, in particular, for this function. You can also indicate a second preference and give reasons why this function will suit you as well. You can apply by sending an email with your CV and motivation letter to firstname.lastname@example.org.
Deadline for application is November 29 23:59.